Job Announcement: Chief Financial Officer & Director Of Administration

Full-time position

Greenbelt Alliance seeks a committed and enthusiastic candidate for the position of Chief Financial Officer & Director of Administration, based in San Francisco.

Position Summary

The Chief Financial Officer & Director of Administration (CFO & DoA) leads Greenbelt Alliance’s finance and operation functions. The CFO & DoA will report to the Chief Executive Officer and work closely with the entire Greenbelt Alliance team, including San Francisco-based staff from the Program, Advancement, Marketing & Communications, and Finance & Administration departments as well as regional staff in field offices throughout the Bay Area, and Greenbelt Alliance’s Board of Directors.

Key Responsibilities

Financial Management
The CFO & DoA is responsible for oversight of all financial aspects of the organization. These include accounting, budgeting, financial analysis and reporting, annual audits, and strategic planning. Greenbelt Alliance is financially healthy, with strong systems in place, an endowment, long-term major donors, and a history of clean audits.

  • Budgeting – Manage annual Finance and Administrative work plan and budget development. Monitor and coordinate all program budgets. Analyze monthly actuals vs. budgeted figures. Produce financial grant budgets and reports.
  • Financial Management – Supervise Accounting Manager responsible for Greenbelt Alliance’s bookkeeping. Oversee the monthly and annual close process. Monitor time- and project-restricted fund balances. Prepare financial reports for the Board and staff. Analyze financial results and make recommendations to the Chief Executive Officer (CEO). Oversee endowment and quasi-endowment funds.
  • Cash Management – Maintain positive cash flow and net assets available for operations. Monitor cash reserve. Assist Finance Committee in monitoring and making decisions about investments.
  • Supervise Annual Audit And Tax Reporting — Schedule audit, assist auditor, work with Audit and Finance Committees to report results to the Board. Oversee annual tax reporting and preparation of schedules.

Human Resources, Office and Systems Administration
The CFO & DoA oversees all aspects of Greenbelt Alliance as an ongoing nonprofit business entity. This includes working with administrative staff, office management, upkeep of IT systems, oversight and coordination of personnel matters, and oversight of corporate and legal obligations.

  • Manage Administrative Function – work with Executive Assistant / Office Manager who oversees reception, staff support, supplies, equipment, meetings, hiring process, and coordination of schedules and office space.
  • Manage Systems Administration – work with IT consultants to support cross-platform (Mac-Windows) infrastructure: hardware, software, network, email, troubleshooting, repairs, other consultants as needed and recommendations on purchases. Oversee maintenance of phone system, furniture, and other needed equipment and repairs.
  • Corporate Oversight – Oversee risk management policies. Maintain insurance coverage. Manage office leases. Stay informed about changes in corporate and nonprofit law. Manage city, state and federal compliance issues, including property tax forms, business licenses, etc.
  • Advise on Lobby and Campaign Reporting – Be familiar with 501(c)(3) lobbying regulations and state FPPC requirements for initiative campaign work. Manage political activity tracking system, prepare and submit regular lobbying reports. Help train new staff on these regulations. Maintain Greenbelt Alliance’s initiative fund.
  • Oversee Internal Communications – Encourage effective staff meetings, field trips, and retreats. Coordinate organizational calendar. Encourage effective communication between departments. Ensure that the Board is informed of ongoing activities.
  • Human Resources and Payroll Administration – Oversee benefits administration, including health plan, dental, disability, workers comp, 403b, and flexible spending plan. Review and approve payroll. Maintain and update personnel files for all employees, and ensure that evaluations are executed on a regular basis. Ensure Personnel Policy manual is up to date and compliant.
  • Executive and Program Management Teams – The CFO & DoA is a key member of the organization’s management team and is expected to attend and typically present at all Board meetings and retreats.
Qualifications

The CFO / DoA should have some combination of the following qualifications:

  • Bachelor’s degree plus at least five years of experience in nonprofit financial management.
  • Knowledge and understanding of nonprofit accounting needs and good capacity with numbers. Experience with restricted and unrestricted fund balance accounting for nonprofits.
  • Proven track record with managing clean audits.
  • Experience with accounting systems (FundEZ preferred).
  • Strong staff management skills.
  • MS Office for Mac and PC, intermediate level of experience with Excel.
  • Experience and familiarity with benefits administration.
  • Experience and skill in managing multiple projects simultaneously.
  • Strong commitment to improving land-use, sustainable, equitable community development, and environmental protection.
  • Professional writing and presenting skills.
  • Good interpersonal skills.
  • A sense of humor.

Flexible schedule and the ability to travel to locations throughout the Bay Area (some served by transit and others that are not) required.

Essential Functions

This position requires the employee to be able to:

  • Comprehend complex issues and communicate effectively to diverse groups.
  • Take initiative.
  • Be both deliberative and able to think quickly.
  • Interact and cooperate with co-workers in a variety of situations and work as part of a team.
  • Interact professionally with diverse stakeholders.
  • Plan and think strategically.
  • Accept supervision and work independently.
  • Express ideas in spoken and written form clearly and concisely.
  • Use a computer and type for an extended period of time.

Compensation
Salary DOE, full-time, based in San Francisco, with some travel around the Bay Area. Compensation includes full employer-paid health and dental insurance for employees, generous vacation and sick time, and an exciting, team-oriented work environment. Flexible spending accounts, Commuter Checks, and 403(b) retirement accounts also available.

To Apply

Email a resume, cover letter, and salary history to jobs@greenbelt.org. Be sure to include the job title followed by your name in the subject line.

About Greenbelt Alliance
Greenbelt Alliance is the champion of the places that make the Bay Area special. We ensure the right development happens in the right places. We work to protect the region’s open spaces and make sure cities grow in a way that creates great neighborhoods for everyone.

With a committed staff of 20, Greenbelt Alliance has a strong team spirit and sense of fun. We are headquartered in San Francisco, with offices in San Jose, Santa Rosa, Fairfield, and Walnut Creek.

Greenbelt Alliance values a diverse workplace and is an equal opportunity employer with a commitment to engaging the skills and leadership of people of color, LGBT persons, and other people from diverse backgrounds. People from these and other traditionally marginalized backgrounds and communities are strongly encouraged to apply.

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